- To detail the required procedures for managing contractor safety.
- To provide managers with guidelines for selecting competent contractors to carry out work on behalf of the company.
- To ensure that contractors are aware and comply with their obligations under the Work Health and Safety Act 2011, the Work Health and Safety Regulation 2011, the Electrical Safety Act 2002, relevant Codes of Practice and the company’s Workplace Health and Safety Policy and procedures.
Contractor: a company and/or a person (other than an employee) performing work for QBS on the company’s premises, on a client or customer worksite, on a construction site or as directed by the company management.
MANAGERS AND SUPERVISORS
- Ensure that contractors and their employees are made aware of the workplace health and safety procedures required for the work they are to perform, and that they understand their responsibilities to adhere to those procedures.
- Supervise or ensure a competent person is appointed to supervise the contractor and is accountable and responsible for all aspects of the contractors’ activities. This person will need to be fully aware of the workplace health and safety requirements of the contract.
- Review the workplace health and safety performance of contractors and take action where non-compliance with workplace health and safety requirements is identified.
- Ensure that contractors undergo contractor safety induction prior to commencing work for the company.
- Company employees who are required to work with, or close to, a contractor are to cooperate with the specific requirements of the contract and to ensure health and safety procedures are followed at all times.
4. CONTRACTOR SELECTION
When selecting a contractor the company must take into account the following:
- evidence of the contractors’ own Safety Management System.
- evidence of the contractors’ history of health and safety performance
Form – QBS-F-017 – Contractor Pre-Qual / Engagement OHS Questionnaire
5. insurances, licences, registrations & certificates
Managers must ensure that contractors and their employees possess the insurances, licences, registrations and certificates required for them to perform the required work. The currency of the documentation must also be checked. Copies of all relevant contractor competency certificates and licenses should be held on file for record purposes.
6. documented safety requirements
The letter of engagement or written contract approving the contractor to carry out the specific work, must include a reference to the company requirements for specific safety procedures
7. pre-job site safety induction
Contractors approved to perform any work within the company premises must undergo a safety induction prior to work commencing. The induction should include all areas of the company’s Workplace Health and Safety Policy and procedures that relate to the contractors work, equipment and environment.
The content of the induction process for contractors should also cover specifics such as:
– project specific Site Safety Plans
– project specific Site Safety Rules
– reporting responsibilities
– dispute resolution
A record that the safety induction has taken place should be recorded on the Site induction register and Induction Booklets and kept on file. All Sub-contractor staff Blue / White card certificate numbers will also be recorded during the site induction.
- SAFE WORK METHOD STATES (SWMS’s)
Where applicable, copies of the documented SWMS’s will be provided by the Contractor prior to commencing works. The supplied SWMS’s will be reviewed for compliance to legislation and QBS Safety standards.
All High and medium risk works will require SWMS’s. The lists below are mandatory SWMS’s required:-
A relevant person doing construction work needs to prepare a work method statement for high-risk activities including:
- where a person is –
- if a person could fall–
- where the principal contractor concludes an activity could result in death or bodily harm
- to enter a trench more than 1.5 metres deep
- using explosives
- using a confined space
- using a hazardous substance
- at least 3 metres for housing construction work, or
- at least 2 metres for other construction work
A work method statement is also required for high-risk activities which include:
- structural alterations that require temporary support to prevent collapse
- moving powered mobile plant at the workplace
- working in, over or adjacent to water where there is a risk of drowning
- working on, or adjacent to, a road or railway
- working on or near a pressurised gas distribution mains and consumer piping
- work near an exposed energised electrical installation
The work method statement must take into account the principal contractor’s construction safety plan and also state:
- the high-risk construction activity
- the person’s ABN
- the control measures to be used
- the way the activity will be performed
- how the control measures will be monitored and reviewed
- any relevant prescribed occupations.
9. safe working procedures
Where applicable, copies of the documented safe working procedures should be available to the contractors. These may include:
- Required permits, e.g Confined Space
- Lockout and tag out procedures
- Chemical handling
- Manual handling
- Use of tools
- Use of personal protective equipment
The Company should ensure arrangements are made for all contractors to be monitored, by a responsible person to ensure their compliance with supplied SWMS’s & SOP’s, good maintenance of any tools or equipment provided and good housekeeping practices.
Form – QBS-F-019 – Contractor Observation Checklist
11. non-compliance of health and safety requirements
Contractors must ensure that all health and safety procedures are followed while on company or QBS client premises. Should a contractor fail to ensure a safe working environment a formal notification should be given, outlining the non-compliances. If non-compliance continues, appropriate actions should be undertaken to ensure a safe working environment is maintained.
Form – NCW-F-012 – Non-Conformance Report
12. reporting incidents, injuries, work related illness & property damage
All contractor incidents or near misses must be reported in accordance with the QBS incident reporting and investigation procedures.